1. Position: Station Manager - CHSR FM
2. Employer: CHSR Broadcasting, Inc.
3. Employees name:
4. Supervisor: Board of Directors, CHSR Broadcasting, Inc.
5. Employee's signature:

6. Date:
7. Supervisor and working title: Board of Directors
CHSR Broadcasting, Inc.

8. General accountability

The Station Manager is responsible to the Board of Directors for the supervision, planning, organization, direction and management of CHSR FM.

The Station Manager will supervise the following:

10. Nature and scope

a. Environment of the position and functions or services provided:-

CHSR-FM is a campus-community radio station, administered by a full-time paid staff of two, part-time paid staff of variable number, and between 100 and 200 volunteer members drawn from the UNB-STU campus and the greater Fredericton community.

b. Functions performed by the Station Manager-

The Station Manager is the representative for CHSR Broadcasting Inc. When the Board is not sitting. The Station Manager is one of two signing officers for CHSR Broadcasting Inc. This responsibility can only be delegated to those staff identified under the operating rules established by the Board of Directors. The Station Manager is responsible for ensuring that CHSR-FM meets the terms of its broadcasting license and is also responsible for all official correspondence with the CRTC and other bodies involved in licensing and broadcast regulations. The Station Manager is the public representative of CHSR-FM in its dealings with students, staff and faculty of UNB and STU and the citizens of Fredericton, their organizations and representatives. The Station Manager will attend Board of Director's meetings as a non-voting advisor. The Station Manager will supervise all full and part-time staff of CHSR FM.

The Station Manager is ultimately responsible for maintaining the financial viability of CHSR-FM. The Station Manager must be capable of understanding GAAP. She/he must be competent in maintaining the company's books, fulfilling payroll responsibilities in a timely manner and ensuring a yearly audit be performed by a recognized accounting firm.-

As CHSR-FM is primarily staffed by volunteers the Station Manager must be able to fulfil the duties and responsibilities of this post through effective cooperation with the volunteer management, and through effective delegation. This will require skills in developing and utilizing human resources, maintaining morale, delegating duties and effectively supervising such delegates. It will be essential that a good working relationship be maintained with the Executive Committee.

d. Controls and accountability-

The Station Manager's freedom of action is constrained only by the terms of the license, Constitution, Mission Statement and other policies of CHSR-FM. Though responsible to the Board of Directors, the Manager will work with the Executive Committee in week-by-week management matters. -

The Station Manager will be responsible for the hiring and dismissal of part-time paid staff. While the Board of Directors maintains its privilege in hiring or dismissal of the Program Director, the Station Manager is expected to provide the Board with a detailed report specifying a recommended action. Although the discipline of volunteer members is normally carried out by the Executive Committee or its sub-committees, the Station Manager is ultimately responsible for dealing with serious disciplinary matters, especially in those circumstances involving external regulatory bodies.-

The Station Manager is responsible for the development of the annual budget for CHSR Broadcasting Inc. Input and co-operation with the Executive committee in this process is imperative. The Station Manager administers the operating budget.

e. Contacts-

The Station Manager will have regular contact with the Board of Directors at its general meetings, and in the form of a monthly written report. The Station Manager will maintain contact with UNB and STU administrations and their corresponding student unions as required. Likewise, necessary contact will be maintained with regulatory and statutory bodies. The Station Manager shall also be responsible for maintaining good relations with advertisers, and for networking with other campus-community radio stations, other local radio stations, other local media, and local voluntary and representative bodies, to ensure maximum utilization of resources and the maintenance of a public profile for CHSR-FM.-

The Station Manager is required to be present at monthly Board meetings, where s/he performs an advisory role. The Station Manager will normally be present at Executive Committee and General Membership meetings in an advisory capacity. The Station Manager may also attend any sub-committee meeting in CHSR-FM as observer and/or advisor.

11. Specific Accountabilities

a. Finances-

The Station Manager will confer with the volunteer management (Executive Committee) with respect to administration of the annual operating budget and financial planning.

i.Purchasing and invoicing. The Station Manager is responsible for directing and authorizing these activities.-

ii.Tendering and contracts. The Station Manager is the signing officer for the corporation with respect to authorizing tenders or assuming contracts with external organizations or individuals on behalf of the Corporation. Though the development of any tender or agreement and/or evaluation to any contract is done in conjunction with the Board of Directors and Executive Committee, the Station Manager is responsible for ensuring that the obligations and interests of CHSR-FM are met and maintained in all contractual agreements.-

iii.Administration of the Annual Operating Budget. The Station Manager oversees the administration of the Annual Operating Budget for CHSR Broadcasting, Inc. in consultation with the Executive Committee. The Station Manager is responsible to the Board of Directors, Executive Committee and Membership to provide monthly financial statements with respect to the operating budget. These statements will form part of the monthly report to the Board of Directors, and an addendum to the minutes of the Executive Committee and the monthly General Membership Meetings.-

iv.Financial Planning. Both the Board of Directors and Executive Committee are structured such that they are subject to frequent turnover. The Station Manager provides a source of continuity and therefore plays a principle role in both short term and long term financial planning. In the short term, the Station Manager oversees all advertising and fund raising activities. S/he has the additional responsibility of revenue development and, to this end, should seek out new forms of revenue in the forms of advertising, fund raising events, grants, brokered programming, etc. In the long term, the Station Manager serves as an advisor to both the Board of Directors and the Executive Committee with respect to all capital development, new projects and funding arrangements with external organizations to ensure the long term financial viability of CHSR-FM.-

v. Audits The Station Manager shall ensure that annual audits of the Corporation are performed.-

vi.Constraints on day-to-day expenditures. The Station Manager may be required to present for approval non recurring, non-budget expenses to the Executive Committee prior to purchase.

These restrictions are voided by demonstrable immediate need by the station.

i.Supervision of Other Paid Staff. The Station Manager is responsible to the Board of Directors for the supervision of all other employees of CHSR Broadcasting, Inc. This includes the Programme Manager, Sales and Advertising Co ordinator and any part-time or seasonal employees of the Corporation. S/he is responsible for the training of new employees, providing employee evaluations and counselling, direction, discipline, and providing disciplinary recommendations to the Board of Directors. The Station Manager is also responsible for ensuring that a safe and positive work environment is provided for all employees.

-ii. Hiring and Dismissal of Seasonal and Part-time staff. In addition to supervision of employees mentioned above, the Station Manager is responsible for posting/advertising job descriptions for seasonal and part-time positions and co ordinating hiring committees to perform candidate selection. In cases where funding for the position is provided by an outside organization, as in a grant, the Station Manager shall act as a liaison between the funding body and the Corporation. Dismissal of permanent full-time staff by the Station Manager requires the approval of the Board, usually by means of an emergency Board meeting.-

iii.Volunteer Management The Station Manager is a resource to all volunteers and the Executive Committee in particular. S/he serves as a consultant/advisor to the Executive Committee, especially in the areas of budgeting, planning, license and legal obligations and external relations. The Station Manager also provides training and counselling to volunteer management and provides access to resources such as corporation documents. To be able to perform this role it is necessary that the Station Manager be available to the volunteers: this includes attending Executive Committee meetings and General Membership meetings. The Station Manager is responsible for executing policies set by the Executive Committee and the General Membership Meeting provided they fall within the legal framework of the station's license and corporate policy.-

iv.Liaison to External Organizations and Bodies The Station Manager serves as liaison between CHSR Broadcasting, Inc. and external organizations: CRTC, IC, suppliers, the administrations and student unions of UNB and STU, the Federal and Provincial governments. In addition the Station Manager represents the Corporation to other media.

-vi. Monthly reports A monthly report to the Board of Directors shall cover the following:

• Financial matters - state of the Operating Budget detailing expenditure and income within each departmental account
  
• Personnel and management report Technical report-

vii.Insurance. The Station Manager is responsible for ensuring that station equipment is adequately insured, that policies are kept up to date with regards to liability and value, and that claims are entered promptly.-

viii.Technical overview The Station Manager is ultimately responsible for ensuring that the station's equipment is fully functional. The quality and continuity of CHSR-FM's broadcast signal shall be an over-riding concern.-

ix.Public relations The Station Manager is the public representative of CHSR Broadcasting, Inc. and as such represents the station in all dealings with the public, such as expressions of thanks to public donors of funds, dealing with complaints, etc.

d.Personal skills of the Station Manager-

i.Organization. Reliability and Leadership. The Station Manager should exhibit a high level of organizational skill, be reliable and display the necessary leadership skills to motivate and provide direction for volunteer management.-

ii.Availability and approachability. The Station Manager is required to be available to Paid Staff, Volunteers and Members of the Board of Directors. In addition, s/he should be easily approachable by volunteers, Directors, staff and outside groups and organizations.
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iii.Knowledge. The Station Manager should have a strong working knowledge of radio and campus/community radio in particular. In addition, a basic knowledge of financing and bookkeeping is required.-

iv.Flexibility. Given the nature of campus/community radio, flexibility with respect to routine and hours is an essential characteristic required of the Station Manager. Dealing with volunteers requires particular skills not necessarily identical to those criteria used to assess managers within a traditional corporate structure.

Qualifications

Any candidate for the position of Station Manager must have experience in community radio. Within community radio or equivalent volunteer organizations, this candidate should also have demonstrated leadership capabilities by the progressive, successful undertaking of positions of responsibility. Education to the level of an undergraduate university degree or its equivalent would be normally preferred, but the primary consideration must be a demonstrated ability manage a small business, including bookkeeping, supervision, dependability and diplomacy, as well as the ability to write clear and concise documents.